Frequently Asked Questions (FAQs)
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The following FAQs are directed towards Fellows.
- When will Orientation, Graduation, etc., be
- How do I develop an Individual Development Plan
- How do I find a developmental
- What do I need to do to graduate from the PMF
- Is the PMF Orientation and Graduation Ceremony a
requirement for completion of the PMF Program?
- I lost my certificate for the PMF Orientation
Session and I need to include this with my ERB package to complete
the Program. How can I get a duplicate certificate?
- As a Fellow, am I eligible to apply for Federal
jobs that say they are open to individuals with non-competitive
- Does my time as a PMF count toward the 3-year
service requirement for career tenure?
- As a PMF, am I eligible to apply for Federal jobs
that are open to "status candidates" only?
- Does my time as a PMF count toward the
probationary period required for competitive service
- What happens if a PMF does not complete their
- As a Fellow, can I move between PMF
positions/agencies during my fellowship?
When will Orientation, Graduation, etc., be
The PMF Orientation sessions are conducted via on-line
webinars throughout the year. Current Fellows should go to the
webpage for available dates and how to register.
The Graduation Ceremony is typically held in
late-spring/early-summer to ensure as many graduating Fellows
complete the program requirements and convert. Additional
information can be found on the Graduation webpage.
2. How do I
develop an Individual Development Plan (IDP)?
You and your supervisor should develop the required IDP
together. The OPM Form 1302, PMF IDP, is an
optional Adobe Acrobat fillable PDF form that Fellows may
use, and can be found under the Resources webpage.
webpage offers many suggestions to get
you started. You will need to complete 80 hours of formal
interactive training per year during your fellowship as well
as a 4-6 month developmental assignment. You should also
consult with your Agency PMF Coordinator and Mentor.
3. How do
I find a developmental assignment?
You should work with your supervisor to
help identify a developmental assignment and it should be
included on your IDP. You and your supervisor are
encouraged to review the Rotational Opportunities for
possible assignments that may meet the requirements. Another option
is to network with other Fellows who may know of assignments within
their agencies. However, the employing agency has the final
approval of whether you may perform the developmental
assignment outside of the employing agency. A developmental
assignment may take place at the Fellow's organization, appointing
agency, or to another Federal Agency. Visit the Training and
Development webpage to learn
4. What do
I need to do to graduate from the PMF Program?
All requirements of the PMF Program must be
satisfactorily completed before you can be certified and
converted. Each agency has an Executive Resources Board (ERB), or
equivalent, that must verify that all requirements of the PMF
Program have been successfully completed. The appointing
agency notifies the PMF Program Office of the results of the ERB's
decision. Agencies may have specific requirements for their ERB
process and the Agency PMF Coordinator should be aware of that
process. Early on in the fellowship, you should work
with your supervisor, mentor, and Agency PMF Coordinator to
determine the requirements, deadlines, etc., for successful ERB
certification. Successful completion of the PMF Program
requirements and ERB certification is what authorizes you to
non-competitively convert to a permanent or term
position. Once you are ERB certified and
converted, you are eligible to participate in the
Graduation Ceremony and considered graduated.
5. Is the
PMF Orientation and Graduation Ceremony a requirement for
completion of the PMF Program?
No, neither is a requirement. However, your agency may
require you to complete the PMF Orientation. Your
participation in a PMF Orientation session may count
towards your required training hours and should be recorded
on your IDP. Graduating Fellows may choose to participate
in the Graduation Ceremony or have a certificate of completion
mailed to their home address on file; this is done during the
Graduation Ceremony registration process. Certificates may
only be requested up to a year after your class graduation
6. I lost
my proof of participation for the PMF Orientation session and I
need to include this with my ERB package to complete the Program.
How can I obtain proof?
Typically at the conclusion of a PMF Program Office sponsored
event (such as the PMF Orientation), a confirmation of
participation is sent via email; this serves as your proof of
It is important that when you attend training
during your fellowship and throughout your Federal career
that you keep documentation of training attended. This is
often used to support future career opportunities! You
are encouraged to keep copies of all training certificates,
send copies to your Agency PMF Coordinator, and maintain a PMF
Program folder to keep track of all program
requirements. It is ultimately your responsibility to
track your training and any evidence of participation. The PMF
Program Office may not be able to provide proof if after the
7. As a
Fellow, am I eligible to apply for Federal jobs that say they are
open to individuals with non-competitive appointment
No. As a Fellow in the PMF Program, you do not have
non-competitive appointment eligibility in this regard.
Non-competitive appointment eligibility is based on statute or
Executive order and specifically identifies the circumstances under
which the non-competitive appointment eligibility is granted (e.g.,
persons with certain types of disabilities, certain military
spouses, veterans of the armed forces). The Executive order
authorizing the PMF Program did not confer such a non-competitive
eligibility; instead, it provides a time-limited fellowship in the
excepted service that could lead to a permanent position.
When Fellows see Federal positions advertised on www.USAJOBS.gov, they should ignore such
references on "Who May Apply," showing "non-competitive appointment
eligibility". However, if you are eligible and you apply and accept
such a position, you will be taken out of the PMF Program.
8. Does my
time as a PMF count toward the 3-year service requirement for
Yes, but only if you are converted to a permanent position in
the competitive service upon successful completion of your 2-year
fellowship. PMFs may notice that "Tenure" appears as "2 -
Conditional" on their SF 50, Personnel Action, upon their
appointment; this is commonly referred to as
For most PMFs who convert after successful completion of their
2-year fellowship, the time served as a PMF is creditable for
career tenure and once an additional year of continuous service is
completed the former PMF should be converted from
career-conditional to career; commonly referred to as "Career
9. As a
PMF, am I eligible to apply for Federal jobs that are open to
"status candidates" only?
No. As a PMF holding an excepted service position, you are not
considered a "status candidate." The term "status" is reserved for
individuals holding permanent positions (or who held a permanent
position) in the competitive service. However, if you are converted
to a permanent position in the competitive service upon the
successful completion of your 2-year fellowship, complete an
additional year of continous service, and receive a Personnel
Action (SF 50) stating your conversion to "Career Status", you may
apply for positions that are open to "status candidates".
my time as a PMF count toward the probationary period required for
competitive service positions?
Yes, if you are converted to a permanent job in the competitive
service upon the successful completion of your 2-year fellowship
the time served as a PMF is creditable toward the probationary
period. Probation in the PMF Program is referred to as the 2-year
trial period (2-year fellowship).
happens if a PMF does not complete their 2-year
If a PMF separates prior to conversion of their PMF appointment
then the time served as a PMF is not creditable toward the 3 year
service requirement for career tenure. If the former PMF later
applies and accepts a Federal job in the competitive service, then
he/she must have 3 years of continuous service under the
new position to be converted from career-conditional to career. The
1-year probationary period also starts over.
As PMFs know, obtaining a PMF appointment is very competitive
and agencies invest a lot of time and resources in that PMF. Not
completing the 2-year fellowship is seen as unfavorable.
12. As a
Fellow, can I move between PMF positions/agencies during my
Yes. The PMF Program regulations allows for Fellows to
transfer from one PMF position/agency to another. This
process is commonly referred to as a "reappointment". The
Fellow must meet the qualifications of the new position and cannot
have a break in service. A break in service means he/she
cannot resign from their current PMF position and start the new PMF
position days later; the Human Resources Office or Agency PMF
Coordinator can explain this. Finding a reappointment
opportunity is the Fellow's responsibility. Fellows are not
able to log into the PMF TMS to search for appointment
opportunities as these are reserved for Finalists seeking their
If a PMF reappoints from one position/agency to another
position/agency, he/she will need to re-evaluate their training and
development requirements in consultation with their new supervisor
and Agency PMF Coordinator. For example, if the PMF was
initially appointed into a Budget Analyst position and all of their
training and development was related to that position or their
target position, but then reappoints to a Human Resources
Specialist position, he/she may need to re-start their training and
development requirements based on their new position. It is
the new appointing agency's responsibility to ensure the PMF
completes all training and development requirements for their
target position before obtaining ERB certification and
A Fellow cannot reappoint to another PMF position/agency after
obtaining ERB certification.
When a reappointment occurs, the PMF should fill out an OPM Form
1306, PMF Appointment Intake Form, and submit to their new Agency
PMF Coordinator and to the PMF Program Office to ensure the
appointment information for the newer position/agency is recorded
in the PMF Talent Management System (TMS). The form can be
found under the Current
PMFs\Resources section on the PMF website.
If the PMF reappoints within the first 6 months of their initial
appointment, the losing agency may request the gaining agency to
reimburse them 25% of the PMF reimbursement placement fee the
losing agency has submitted to the PMF Program Office. The
placement fee is typically owed by the initial appointing agency
and must be submitted within 30-days of the Finalist accepting
their PMF appointment offer or onboarding as a Fellow. The
PMF Program Office is not involved in situations where a PMF
reappoints between agencies during the first 6-months. Any
reimbursement between agencies, such as the 25% mentioned above, is
handled between the losing and gaining agencies.
Reappointments are discouraged as the PMF's current agency has
already invested significant time, resources, and funds. It
is critical the PMF Program Office is aware of any such
reappointments and that the PMF TMS is updated.